Planning & Operations Executive

Overall Purpose of the Job

A key component in supporting the day-to-day administrative and operational activities of the Technology Division, with a strong focus on procurement and finance functions. The position requires someone who is meticulous, responsive, and able to operate independently in a fast-paced environment. The ideal candidate should possess a solid understanding of procurement policies, financial processes, and administrative workflows. A strong sense of urgency and ownership is essential, particularly in handling time-sensitive purchase requisitions and contract renewals.

Key Responsibilities

• Manage administrative support for sourcing and category management activities for assigned procurement categories (direct/indirect).

• Initiate RFI/RFQ/RFP processes within the procurement system, ensuring accuracy and policy compliance.

• Understand and act on the time-critical nature of PR processing to support urgent project and service continuity needs.

• Coordinate with requestors and Procurement to obtain quotations, prepare purchase requisition documents, and manage approval workflows.

• Execute contractual matters efficiently and in accordance with corporate policies, ensuring timely follow-through.

• Accurately input and update budget codes, cost centres, WBS elements, and GL codes for all transactions.

• Assist with delivery order verification, invoice processing, purchase order matching, resolution of payment discrepancies, and ensure timely follow-up.

• Maintain records, trackers, and documentation related to procurement, contracts, and finance operations, ensuring completeness and alignment with audit and policy requirements.

• Provide general administrative support and assist in cross-functional coordination. Liaise with internal stakeholders and vendors to ensure smooth administrative workflows and timely deliverables.

• Undertake any other ad-hoc duties as assigned.

Required Qualifications

• Diploma/Advanced/Higher/Graduate Diploma in Business Administration, Finance, Supply Chain, or equivalent

• At least 2 years of relevant working experience in any field

• Preferably proficient in SAP S/4HANA, Microsoft Office & Google G Suite

• Meticulous, proactive, and able to manage time-sensitive tasks independently.

• Strong interpersonal skills and responsiveness in cross-functional collaboration.